Legal
PAIA Manual
Prepared under section 51 of the Promotion of Access to Information Act 2 of 2000 (PAIA). It explains what records we hold and how to ask for them.
Last updated:
1. Contact details
- Private body: Yulin Scott, trading as Captured by Yu Photography (sole proprietor)
- Head of the body and Information Officer: Yulin Scott
- Telephone: 060 127 1557
- Email: info@capturedbyyu.co.za
- Website: capturedbyyu.co.za
- Postal and street address: 101 Visser Street, Kraaifontein, Cape Town, 7570
We have not appointed a Deputy Information Officer.
2. The guide on how to use PAIA
The Information Regulator publishes a guide on how to use PAIA and the Protection of Personal Information Act (POPIA). It explains these laws, how to make a request, the help available from the Regulator, and your remedies. You can read the guide or get it from the Information Regulator's website. We will also send you a copy if you ask.
3. Records available without a request
| Category | Records | Where |
|---|---|---|
| Website information | Services, portfolio, FAQs, privacy notice and policies | On this website |
| This manual | PAIA manual | On this website, and on request |
4. Records kept under other laws
- Promotion of Access to Information Act 2 of 2000
- Protection of Personal Information Act 4 of 2013
- Consumer Protection Act 68 of 2008
- Electronic Communications and Transactions Act 25 of 2002
- Income Tax Act 58 of 1962 and Tax Administration Act 28 of 2011
5. Subjects and categories of records
| Subject | Records |
|---|---|
| Clients and enquiries | Enquiries, quotes, booking correspondence, delivered photographs |
| Marketing | Confirmed newsletter addresses and the date each was confirmed |
| Portfolio | Published photographs and any permissions given for them |
| Finance and tax | Invoices, payment records and tax records |
| Suppliers | Agreements and correspondence with service providers |
| Website | Server logs kept by our web host, and short-lived spam-protection counters |
6. How to request a record
Complete Form 2 and email it to info@capturedbyyu.co.za . Please describe the record, and explain which right you want to exercise or protect and why you need the record for it. Prescribed fees may apply, as set out in Annexure B of the PAIA Regulations, 2021, and we will tell you about them before going further.
We will let you know our decision within 30 days. If you are unhappy with the outcome, you can complain to the Information Regulator or apply to court.
7. How we process personal information
Why we process it: to reply to enquiries, quote for and deliver shoots, publish work with permission, send news to people who signed up and confirmed, keep the website secure and free of spam, and meet our legal and tax duties.
| People | Information |
|---|---|
| People who enquire and clients | Name, email, phone number, shoot type, date, location and message |
| Newsletter subscribers | Email address and the date confirmed |
| People in photographs | Their image, and any permission given |
| Website visitors | IP address and browser details in server logs, and a keyed hash of the IP address in spam-protection counters |
| Suppliers | Name, contact and payment details |
Who may receive it: our web host, Cloudflare (spam checks), Google (the Gmail app we use to read our mailbox), WhatsApp (if you message us there), the South African Revenue Service, and others where the law requires it.
Outside South Africa: Google, Cloudflare and WhatsApp may process information on servers outside South Africa, under their own safeguards.
Security: see our Security Statement. It covers encrypted connections, server-side checks on forms, rate limits, and keeping private files outside the public website.
8. Getting a copy of this manual
This manual is on this website. You can also ask for a copy by email, and the Information Regulator can request one from us. A prescribed fee may apply to printed copies.
9. Updates
Yulin Scott updates this manual regularly. Issued by Yulin Scott, owner.